2026/01/17

General Privacy Information

At NotaryhubSite, safeguarding your personal information is a priority. This privacy policy explains what data we collect, how we use it, and the measures employed to ensure your data is protected while accessing our notary services online and at our office.

NotaryhubSite 3050 Lawrence Avenue East, Scarborough ON M1P, Canada [email protected]
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Key Definitions

To help you better understand our privacy terms, here are definitions of key concepts used throughout this policy.

Personal Data refers to any information that can identify an individual, either directly or indirectly, such as your name, address, or contact details.
Processing means any operation performed on personal data, including collection, storage, use, or deletion.
The User is anyone who visits NotaryhubSite or makes use of our online or in-person notary services.
Service refers to the notarization services and related customer support offered through NotaryhubSite.
Cookies are small files stored on your device to improve website functionality and user experience by remembering preferences and usage data.
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Information We Collect

We collect personal data from you to provide our notary services smoothly and securely.

Information You Provide Directly

We collect information you provide when booking appointments, completing forms, or contacting us, including but not limited to:

  • Full name and identification documents
  • Contact information such as email address and phone number
  • Details about documents requiring notarization
  • Payment and billing information
  • Communications and inquiries made through our website or phone
  • Feedback or testimonials you provide post-service

Information Collected Automatically

During your visit to NotaryhubSite, we may automatically gather certain data such as:

  • IP address to enhance security and detect misuse
  • Browser type and version to optimize user experience
  • Pages visited and time spent on the website for analytics
  • Device information including OS type and screen resolution
  • Cookies enabling website functionality and preferences
  • Referral URLs to understand navigation paths

Third-Party Data Sources

We may receive information about you from trusted partners or public sources to verify identity and assist with service delivery, which includes:

  • Verification agencies confirming identity documents
  • Payment processors handling transaction details
  • Public records accessed to authenticate legal documents
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Purpose of Data Collection

Your data is handled solely to support the range of services we provide, including but not limited to:

  • Processing notary requests and document authentications
  • Maintaining accurate records as required by law
  • Communicating appointment confirmations and updates
  • Managing payments and issuing invoices
  • Ensuring website security and service reliability
  • Complying with legal and regulatory obligations
  • Responding to customer service inquiries
  • Improving NotaryhubSite's services through user feedback
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Legal Grounds for Processing Data

Our data processing activities comply with applicable Canadian privacy legislation and are based on:

  • The necessity to fulfill contractual obligations with clients
  • Compliance with legal requirements relating to notary services
  • Explicit consent provided by users when submitting information
  • Legitimate interests in providing and enhancing notarization services
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Compliance with Privacy Laws

While NotaryhubSite primarily operates in Canada, we observe important international data protection principles similar to GDPR to respect user privacy.

  • Transparency in data use and protection practices
  • Data minimization and purpose limitation
  • Provision of access and correction rights to users
  • Secure handling and storage of personal information
  • Prompt notification procedures for data breaches
  • Ensuring data is not kept longer than necessary
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Cookies and Similar Technologies

NotaryhubSite uses cookies to enhance browsing and tailor services to your needs while respecting your privacy preferences.

We use essential cookies necessary for website operation and performance cookies to analyze traffic and user behavior anonymously.

Cookies are categorized as essential, performance, and functional to support site features and improve your experience.

You can manage cookie preferences through your browser settings or via prompts on our website enabling control over data collection.

Learn more in our Cookie Policy.

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Sharing of Information

We do not sell your data and only share personal information with trusted partners under strict confidentiality for legitimate service purposes.

  • Government agencies as required by law and regulatory compliance
  • Payment service providers for transaction processing
  • IT service providers to maintain system integrity
  • Professional advisors such as lawyers or auditors when necessary
  • Third-party identity verification services for user authentication
  • Emergency situations where disclosure is imperative
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International Data Transfers

Your personal data may be transferred outside Canada only when necessary, under adequate safeguards as stated by applicable laws.

Transfers comply with contractual clauses, data protection standards, and continuous oversight to secure information appropriately.

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Data Retention Policies

We retain your personal information only as long as necessary to fulfill service obligations and comply with legal record-keeping requirements.

Account and identification information is retained for the duration required by law and professional standards pertinent to notary services.

Communications and inquiries are typically retained for up to two years unless otherwise necessary for ongoing matters.

System and access logs are maintained for security audits and troubleshooting purposes for a limited period.

Upon expiration of retention periods, data is securely deleted or anonymized to prevent unauthorized access.

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Data Security Measures

NotaryhubSite implements technical and organizational measures to safeguard personal data against unauthorized access, alteration, disclosure, or destruction.

  • Encrypted data transmission using SSL/TLS protocols
  • Regular security audits and vulnerability assessments
  • Access controls limiting data to authorized personnel only
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Your Rights Regarding Data

You have specific rights over your personal data held by NotaryhubSite, including:

  • Accessing the personal information we hold about you
  • Requesting corrections or updates to your data
  • Asking for deletion of your data where applicable
  • Objecting to certain data processing activities or withdrawing consent
  • Request restrictions on how your personal data is processed under applicable privacy laws.
  • Withdraw any previously given consent for data processing at any time without affecting the legality of prior processing.
  • Receive a copy of your personal data in a structured, commonly used, and machine-readable format.
  • Lodge a complaint with a relevant supervisory authority if you believe your data protection rights have been infringed.
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User Privacy Rights Requests

You have the right to submit requests regarding your personal data by contacting us through the details provided. We will respond promptly in accordance with applicable laws.

[email protected]

We aim to respond to all privacy rights requests within 30 calendar days from receipt of a valid request.

Marketing Communications

NotaryhubSite may contact you with marketing materials only if you have explicitly opted in. You can opt out of marketing communications at any time.

To unsubscribe from marketing emails or communications, please use the unsubscribe link provided in any marketing message.

Privacy of Minors

NotaryhubSite does not knowingly collect personal information from individuals under the age of 13 without parental consent.

Third-Party Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices or content. We encourage you to review their policies directly.

Changes to This Privacy Policy

We may update our privacy policy occasionally. Any changes will be posted on this page with an updated effective date.

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Contact Information

For privacy related inquiries, please contact us at 3050 Lawrence Avenue East, Scarborough ON M1P, Canada or email [email protected].

+14163568318
[email protected]
3050 Lawrence Avenue East, Scarborough ON M1P, Canada